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Employment

Accounting Assistant

• Part Time: 3 days per week (22.5 hours)
• Term: One year from effective date of employment
• Location: Winnipeg, Manitoba, Canada

The International Institute for Sustainable Development (IISD) is seeking an Accounting Assistant to join its accounting and finance team.

The Accounting Assistant will be a member of the accounts payable team. This person will also work closely in coordination with the other Accounting Assistants and report to the Accounting and Finance Manager.

Responsibilities

Accounts payable:

• prepare vouchers for approval, which includes entering vendor number, expense code and GST calculations;
• key in and post accounts payable vouchers into ACCPAC for processing payments;
• process cheques including printing, matching to paid invoices, obtaining signatures and mailing to payees;
• file paid invoices;
• update the cheque register;
• match supplier invoices with purchase authorizations;
• match invoices received with consulting contracts and project contracts ensuring appropriate authorization has been received and payment issued;
• ensure invoiced goods and services were received;
• ensure price and terms were as quoted;
• reconcile invoices with supplier statements;
• prepare cheques to suppliers for approval;
• deliver payments to banks and businesses;
• review work of other accounting assistants' invoice batches including:
• • review payments to ensure they are accurate and all necessary backup is part of voucher package,
  • verify accuracy and supplier invoices as to extensions, application of taxes and footing,
  • review coding for accounting distribution of charges; and
• address any accounts payable related issues or conflicts regarding late payment, inquires regarding payments, invoices or approvals.

Expense claims and travel costs:

• match travel charges with approved travel authorizations and travel billing vouchers for payment;
• receive and process staff expense claims;
• match vouchers with expense claim forms;
• calculate GST;
• ensure claims have been properly signed;
• verify accuracy of expense claim forms;
• code expense claims for accounting distribution of charges; and
• prepare cheques to staff for reimbursement of expenses.

Other:

• receive correspondence and invoices from the Information Centre for processing payments to suppliers;
• maintain GL reconciliations
• reconcile Amex monthly to travel authorization forms and prepare monthly bill for payment;
• oversee the cost recovery invoicing/recovery of expenses;
• enter transaction data into GL for receipts and disbursements monthly as directed by the Accounting and Finance Manager, including month-end GL input;
• open/close Accpac codes for new/old projects as requested; and
• open/close vendor accounts as required.

Accounts receivable:

• complete the accounts receivable function for publication sales and returns; and
• maintain records of product sales and accounts receivable, prepare aging reports, reconcile receipts with outstanding invoices, issue past due notices and respond to customer billing inquiries.

Other general accounting and finance duties:

• Back up support for other accounting assistants with the following duties:
• • issue wire payments to suppliers/associates.
  • Overtime is required from time to time.
  • Other duties as assigned.

Requirements

• proficient with Accpac accounting software;
• two years accounting experience;
• Level 2 CGA or equivalent education/experience desired;
• automated accounting software experience and Excel;
• experience with contract administration;
• strong organizational and communication skills;
• fluency in English essential; and
• fluency in French is an asset.

IISD is committed to equal opportunity. Candidates must hold appropriate authorization to work in Canada. Although we appreciate receiving all applications, only those candidates to be interviewed will be contacted.

Closing Date: February 15, 2010

Reply in confidence to:

• Director, Human Resources & Administration
  International Institute for Sustainable Development
  6th Floor, 161 Portage Avenue East
  Winnipeg, Manitoba, R3B 0Y4
  Fax: (204) 958-7710
  E-mail: info@iisd.ca

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